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Final Grades and End-of-Term Responsibilities

As the term comes to a close, we would like to highlight your end-of-term responsibilities.

Online Final Grade Reporting

Grades Deadline

The deadline for submitting grades for Spring 2022 Chang School courses:

Spring 2022 (courses ending in June)
Monday, June 27, 2022 by 4:00 p.m.
Summer and Spring/Summer (courses ending in July/August) 2022
Thursday, August 18, 2022 by 4:00 p.m.


Failure by a CECL to submit their grades by the Registrar’s deadline shall be deemed to be just caused for non-issuance of any subsequent appointments.

Access to RAMSS

Final grades are submitted to Student Records online through RAMSS, which is accessible through Go to Supported Browsers to confirm your browser is compatible. If you have not yet activated your online identity, contact Kirsti Piironen, Teaching Support Services Coordinator at  immediately. Issuance of official final grades is the responsibility of The Registrar, and final grades may not be posted or otherwise disclosed to students.

Posting Grades

The “Record Grades” icon and function on RAMSS will be activated for online submission of Spring 2022 grades on Monday, June 13, 2022. Once grades have been submitted and "Approved" by you, they will be posted at regular intervals by Student Records until Monday, June 27, 2022.

As long as your grade roster remains "Not reviewed," you can change your grades until the deadline, Monday, June 27, 2022 by 4:00 p.m. Please advise your students that they should be able to view their grades online through RAMSS by Tuesday, June 28, 2022 by 8:00 a.m.

Grade Changes

Once grades are posted by Student Records, all grade changes (with some exceptions) can be submitted using the online grade revision process. See the Automated Grade Revision Process for detailed instructions. Please also review the Automated Grade Revision Process – Frequently Asked Questions (PDF).

Grading in D2L Brightspace

Post final exam marks in the Grade Centre. You must submit your final grades directly into RAMSS. Before converting your marks to letter grades and submitting them to RAMSS, please confirm that you have made the appropriate changes to your D2L Brightspace grades so that the marks (weightings, percentages, etc.) in your course are accurately calculated (see FAQ in You can set up your D2L course shell so that RAMSS can ‘fetch’ the final grades and allow you to approve them. For detailed instructions, see D2L Fetch from RAMSS for Final Calculated Grades.

For details on how to submit your grades online through RAMSS, go to the online instructions at How to Enter Grades, contact or contact  Kirsti Piironen, Teaching Support Services Coordinator at

Guidelines for Issuing INC and FNA Grades

All students listed in your grade roster must receive a grade. There are two performance designations that Chang School CECLs can use.

An INC (incomplete) grade must be requested from the CECL by the student by submitting the INC grade request form. These are the instances where an INC can be granted temporarily:

  1. The student fails to either submit term work or write the final exam due to medical or compassionate grounds. In either situation, students must provide the appropriate written, signed documentation to the university before an INC is assigned. (Refer to Missed Mid-Term and Final Exam Procedure.) A student who does not provide this documentation should be assigned a zero grade on the assignment or final exam.
  2. There is a reasonable expectation that the student can and will complete the work according to the timelines specified.
  3. The student must complete the missed term work or write the makeup final exam as soon as possible and by the date specified by the CECL, no longer than three (3) months after the submission of the incomplete (INC) grade. S
  4. INC grades that have not been resolved and/or revised by the 3-month deadline for completion will lapse to a failed (F) grade each term according to the following timeline: April 15 for Fall Term courses, August 1 for Winter Term courses and November 30 for Spring/Summer Term courses.

Within seven working days of receiving a student’s request for an INC and their supporting documentation, CECLs must return the INC form to the student, clearly defining the outstanding work to be completed and a final deadline by which the outstanding course work is to be submitted, or the date of the alternate examination. 

The CECL should retain a copy signed by the student for their records. It is the student’s responsibility to ensure they complete the required components by the due dates. Once they have assessed the submitted work, the CECL must revise the grade using the Automated Grade Revision process in RAMSS. 

An FNA (failure, non-attendance) grade is assigned to a student who has been absent from most course meetings and/or has submitted no work for grading, or when a student abandons a course without completing a formal withdrawal with Student Records prior to established deadline dates. If you have returned graded work to a student and they abandon the course without formally withdrawing, they will receive a grade based on their work to date (often but not always an F).


The DEF (deferred) grade designation is an interim grade assigned by the Academic Integrity and Student Records Offices during the investigation of academic misconduct (as described in the Student Code of Academic Conduct).

CECLs must not use INP (in progress) as this is a grade used exclusively for courses with continuous enrolment nor an AEG (aegrotat) which is only issued by the Office of the Dean.

Student Appeals

Students have the right to file a grade appeal if they feel that an error has been made in arriving at their final grade. In an effort to minimize student appeals, please use the following checklist in assigning grades:

  • Assignments, tests, and exams follow the grade breakdown specified in the course outline.
  • All assignments and tests are properly evaluated and final grade calculations are accurate.
  • Marginal or failed examinations have been reread.
  • Accurate grades have been submitted to Enrolment Services and Student Records through RAMSS.
  • A summary breakdown of grades has been submitted to your program director.
  • Your program director has been advised of how they can contact you (if you will not be returning to teach in The Chang School).
  • Your program director has been advised that a student is planning to file a grade appeal.

Retaining Student Work

Due to space limitations, assignments and examinations cannot be left for student pickup or stored in The Chang School offices. Please securely retain students’ examinations and/or assignments and all student communications in your home or office. Students’ final examinations and/or major assignments must be stored securely for a full year after the end of the term. A limited amount of secure storage space has been allocated at The Chang School for this purpose. If you would like to store your final exams from last year in the Chang School, you will need to do the following:

  • Place the exams in a bankers box or another sturdy cardboard box of equivalent dimensions (L 16" x W 13" x H 10").
  • Seal the box with packing tape and label the box with the Term and Year, Course Code and Section, and CECL name and contact telephone number.
  • Make an appointment via to bring the box to storage.

The Chang School will not provide the labour required to bring the box to the basement of Heaslip House. After the requisite year has passed, your exams will be shredded in a secure manner. Note: There isn't any storage available at this time during the building's closure.